LMS Module - Complete Guide

What is the LMS Module?

The Learning Management System (LMS) module provides a comprehensive platform for creating, managing, and delivering educational courses. It integrates seamlessly with the LMS platform, allowing both Super Admins and Company users to create courses, manage enrollments, track progress, and issue certificates.

Key Features

• Super Admin Course Management: Create and manage courses with visibility controls (private/public/free) for marketplace distribution
• Company Course Creation: Companies can create internal courses for their employees or purchase courses from the marketplace
• LMS Platform Integration: Seamless integration with LMS platform for course creation, activities, and certificates
• Course Marketplace: Super admin courses can be purchased by companies
• Certificate Management: Create and issue certificates upon course completion
• Progress Tracking: Track student progress, completion rates, and generate reports

Overview

The "Go to LMS" button appears in the top header navigation for both Super Admin and Company users when the LMS module is enabled or purchased. This button provides direct access to the LMS platform where all course creation, management, and learning activities take place.

Button Visibility

• Super Admin: Button appears when LMS module is enabled in the system
• Company Users: Button appears when LMS module is enabled/purchased and user has "lms dashboard manage" permission

Functionality

1. Clicking the "Go to LMS" button redirects users to the LMS platform
2. Users are automatically authenticated via Single Sign-On (SSO) using a secure token
3. Users land directly in their LMS platform dashboard without needing to log in separately

Overview

Super Admin LMS module allows administrators to create and manage courses that can be made available to companies through the marketplace. Super admins have full control over course visibility, pricing, and distribution.

Course Listing

The Super Admin course listing page displays all courses with:

• Course thumbnail, title, type, and chapters count
• Number of enrolled students
• Price (or "Free" if free)
• Visibility status (Public/Private) - only visible to super admin
• Action buttons: Edit Price, Edit Course (in LMS platform), View Course

Creating a Course

1. Navigate to: Super Admin Dashboard → LMS → Course
2. Click the "+" (plus) button to create a new course
3. You will be redirected to the LMS platform course creation form
4. Complete the course creation form in the LMS platform
5. Save the course - it will automatically sync back to HRIS
6. Return to HRIS and edit the course to set visibility (public/private) and price

Overview

Company LMS module allows companies to create internal courses for their employees or purchase courses from the super admin marketplace. Companies have their own LMS platform workspace.

Creating a Company Course

1. Navigate to: Company Dashboard → LMS → Course
2. Click the "+" (plus) button
3. You will be redirected to your company's LMS platform workspace course creation form
4. Complete the course creation form
5. Save the course - it will automatically sync to your company's course list
6. Assign the course to employees using the course assignment feature

Purchasing Courses from Marketplace

1. View public courses in the course listing (marked with "Buy Now!" button)
2. Click "Buy Now!" on the desired course
3. For free courses: Automatically assigned without payment
4. For paid courses: Complete payment via Stripe checkout
5. After successful purchase, the course appears in your company's course list and LMS platform workspace

Overview

Course visibility settings control whether a course is available in the marketplace for purchase by companies. Only Super Admins can modify course visibility settings.

Visibility Options

• Public (Visibility = 1): Course is visible in the marketplace, companies can see and purchase it
• Private (Visibility = 0): Course is not visible in the marketplace, only visible to super admin

How to Change Course Visibility

1. Navigate to: Super Admin Dashboard → LMS → Course
2. Find the course in the listing
3. Click the dollar sign ($) icon in the Actions column (Edit Price)
4. Select Public or Private radio button
5. Set price (if applicable) or leave blank for free courses
6. Click "Update" to save settings

Free Courses

1. Company user clicks "Buy Now!" on a free course
2. System automatically creates course record and assigns it to company
3. Course is immediately available in company's course list and LMS platform workspace

Paid Courses

1. Company user clicks "Buy Now!" on a paid course
2. System creates order record with pending payment status
3. User is redirected to Stripe checkout page
4. User completes payment via Stripe
5. After successful payment, order status updates to succeeded
6. Course is assigned to company and synced to LMS platform workspace

Course Creation in LMS Platform

All courses are created directly in the LMS platform. The HRIS system provides a link to the LMS platform's course creation form, and courses are automatically synced back to the HRIS system after creation.

Accessing Course Creation

1. From HRIS: Navigate to LMS → Course → Click "+" (Create) button
2. You are redirected to LMS platform course creation form
3. You are automatically logged in via SSO

Course Creation Form

When creating a course in the LMS platform, you'll configure:

• General Settings: Course full name, short name, category, summary, start/end dates
• Course Format: Topics, Weekly, Single Activity, or Social format
• Appearance: Course image, language, layout
• Completion Tracking: Enable completion tracking and set requirements
• Groups: Group mode settings
• Tags: Course tags for categorization

After Course Creation

• Course is automatically synced to HRIS system via webhook/event
• Course appears in HRIS course listing
• You can edit course content in the LMS platform by clicking the pencil icon
• Add activities (quizzes, assignments, forums, etc.)
• Set visibility and price (Super Admin only)
• Assign to users/employees

Course Creation & Organization

Course Content Structure

Course Settings & Configuration

Student Enrollment & Management

Complete student management system with enrollment tracking and progress monitoring.

Student Enrollment

Progress Tracking

Student Communication

Rich Content Creation Tools

Comprehensive content creation system with multimedia support and interactive elements.

Content Types & Media

Interactive Elements

Content Management

Comprehensive Assessment System

Complete assessment and tracking system for student progress and performance evaluation.

Assessment Types

Progress Tracking

Grading & Feedback

Digital Certification System

Complete certification management system with digital certificates and verification.

Certificate Management

Certificate Requirements

Certificate Distribution

Overview

The HRIS system integrates with the LMS platform through REST API, webhooks, and SSO authentication. This integration enables seamless course management, user synchronization, and data exchange.

Integration Components

• Single Sign-On (SSO): Users access the LMS platform without separate login via secure token authentication
• REST API Integration: Web services API for course management, user creation, enrollment, and progress tracking
• Webhook Events: Automatic synchronization when courses are created, updated, or completed

Data Synchronization

• User Sync: Users created in HRIS are automatically created in the LMS platform
• Company Sync: Companies in HRIS map to LMS platform companies
• Course Sync: Courses created in the LMS platform sync to HRIS
• Progress Sync: Student progress syncs from the LMS platform to HRIS
• Grade Sync: Grades and completion status sync automatically

Company Workspace Isolation

Each company has its own LMS platform workspace:

• Companies can only see their own courses
• Purchased courses are copied to company workspace
• User access is restricted to company workspace
• Super admin has access to all workspaces

Learning Analytics & Reporting

Comprehensive analytics and reporting system for learning insights and performance tracking.

Learning Analytics

Reporting Dashboard

Predictive Analytics

LMS Module Integration

The LMS module integrates seamlessly with other platform modules to create a unified learning and development system.

Module Integrations

Automated Workflows